Use the Mail tab of the Desktop Settings document to specify mail and mail quota settings, as well as managed mail replica settings, for users of the policy.

Procedure

Complete the following fields on the Mail tab:

Table 1. Mail fields and actions

Field	Action
Local mail file	Specify whether users affected by this policy will have either a local mail replica or a managed mail replica file. See the related topics for full information on managed replicas.
Mail file location	If the Local mail file is set to local replica, set this to on Server. If not, set this to Local.
Use local mail.box to send messages (faster)	Set this to 1 if the policy specifies either a local mail replica or a managed mail replica.
Format for messages to Internet addresses which cannot be found when message is sent:	Choose one: Notes® Rich Text Format -- Use Notes Rich Text format to send email messages whose internet address cannot be found. MIME Format -- Use Mime Format to send email messages whose internet address cannot be found.
Show Mail Quota indicator on client	Choose one: Enable -- Displays a mail quota indicator on the user's Notes client user interface. The mail quota indicator shows the user how much disk space their mail file consumes in relation to their mail quota. Disable -- Prevents the display of a mail quota indicator on the user's Notes client. If mail quotas are not in use, set to Disable.
Auto update interval for mail quota in minutes	Specify the time interval in minutes between each refresh of the mail quota data that is displayed.
Allow refresh of mail Quota on hovering over quota indicator	Choose one: Enable -- The mail quota usage information is updated when the user's cursor hovers over the mail quota indicator. The information that is displayed includes the name of the mail server and the disk space used by the mail documents on that server, the percentage of the quota that is used, and the mail quota limit. Disable -- Prevents the updating of the mail quota usage information when the user's cursor hovers over the mail quota indicator.
Client Settings fields	See the related topics for information on the first three fields (relevant to managed replicas), and the Enable upgrade of all local NSFs to latest ODS version field.

Related concepts
Domino on-disk structure (ODS)

Related tasks
Specifying settings for managed replicas