You can print a document while it's open, or select document(s) in a view and print them.

Printing to an external file
You can print document(s) to an external file, such as an ASCII or PostScript® file. The documents are not actually printed but saved in a file that you specify on your hard disk drive. In Windows®, you must set up a PostScript printer before printing to a file.

Previewing a print job
You can preview a document's page layout before printing. You can also view page breaks. Previewing is useful because page breaks, word wrapping, margins, and other features can differ in print from their appearance on screen.

Printing a file attachment
You can print most file attachments directly from IBM Notes.

Printing framesets
You can print the framesets that display on your screen when you view an IBM Notes application, as well as framesets that you see when you view Notes applications through the Notes browser.

Setting up the page for printing
Use the Page Setup dialog box to set page margins, select a paper source, set page orientation, and more (availability of some options described below may depend on the printer and operating system you are using).

Selecting a different printer
From the Print dialog box (File -> Print from the menu), you can select the printer where you want to send your print job.

To print a document

Procedure

1. Open the document you want to print.

2. From the menu, click File -> Print.

3. Select a printer.

4. Optional: In the Print Range section, if you do not want to print all the pages in a document (the default) specify a range of pages, or choose Current Page.

5. Under Print Tabbed Tables, choose how to handle the tabbed pages:

Each tab individually - to print each tab, regardless of the tab that is currently visible

As displayed on screen - to print only the tab that is visible

• To print faster (with reduced print quality), select Print as draft.
• To print pictures at their original size, select Scale all graphics to 100%.
• If you plan to preview the print job and want to do so in color, select Preview in color.

• Enter the number of copies you want printed (default is one copy).
• Select or deselect Collate copies.

Results

Note: If you are printing internet mail that includes html, the print dialog that opens is a browser-based print dialog, not the IBM Notes print dialog. If however, you forward the mail, you can print the document before you send the forwarded message using the Notes print dialog.

Macintosh users

Procedure

1. Open a document, or click its title in a view.

2. From the menu, click File -> Print.

3. Optional: Specify any of the standard Macintosh print options you want, such as the number of copies or a range of pages to print.

4. Optional: To specify print quality options, in the drop-down menu whose default is Copies & Pages (OS X), choose Notes, then click the Notes Options button. Click OK.

5. Click Print.

To print multiple documents

About this task

You can print multiple documents in IBM Notes without having to open each one first.

Procedure

1. Select the documents in a folder or view.

2. From the menu, click File -> Print.

3. Choose Selected documents in the What to Print section.

4. In the Print Range section, keep the All pages (the default) selection.

5. Optional: In the Print Quality section, make any of the following selections:

• To print faster (with reduced print quality), select Print as draft.
• To print pictures at their original size, select Scale all graphics to 100%.
• If you plan to preview the print job and want to do so in color, select Preview in color.

• Enter the number of copies you want printed (default is one copy).
• Select or deselect Collate copies.

8. Click OK.

Macintosh users

Procedure

1. Select documents to print.

2. From the menu click File -> Print.

3. Optional: Specify any of the standard Macintosh print options you want, such as the number of copies or a range of pages to print.

4. Optional: To specify print quality options, in the drop-down menu whose default is Copies & Pages (OS X), choose Notes, then click the Notes Options button. Click OK.

5. Click Print.