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CALENDAR

Creating a team calendar
A team calendar enables everyone on a team to see the availability of team members and schedule meetings with team members. To use a team calendar, you create a mail file that is configured as a mail-in database.

Procedure

1. Create a mail-in database document in the Domino directory. If you do not have the required access, ask your administrator to complete this step for you.

Click

Configuration

Messaging

Mail-In Databases and Resources

b. Click Add Mail-In Database, fill out the document, and save it. The following fields are required:

Table 1. Fields in Mail-In Database document required for a team calendar

Field	Description
Mail-in name	Notes name for the calendar, for example, `Sales Team Calendar/Renovations`.
Internet Address	An address for the calendar if it is to be used by team members outside of your company, for example, `salescalendar@renovations.com`.
Domain	Notes domain of the mail server that will act as the home server, for example,`Renovations`.
Server	Notes name of the mail server, for example,`Mail2/Renovations`.
File name	Database file name relative to the server data directory, for example,`mail\salescalendar.nsf`.

2. Create the database on the mail server. Use themailx.ntf template.

3. Change the owner of the database:

Open the database.

b. Click More -> Preferences.

c. In the Mail tab, click Change.

d. At the warning prompt, click Yes.

e. Browse the directory and select the name you gave the mail-in database, for example,Sales Team Calendar/Renovations.

f. Click OK twice.

4. Optional: Set the database to open to the Calendar by default:

Click

File

Application

Properties

b. Click the launch tab (fifth tab).

c. In the Name field, select CalendarFS.

5. Give team members access to the calendar:

Click

More

Preferences

b. Click Access and Delegation.

c. Give the desired access to team members individually or through a group.

6. Optional: Have team members complete the following steps to add the team calendar to their personal calendars so they can see both from one location:

Open the personal calendar.

b. In the bottom, left panel, select Show Calendars -> Add Calendar.

c. In the Add field, select Notes user's calendar.

d. In the User name field, type the name of the team calendar, for example,Sales Team Calendar/Renovations.

Parent topic: Advanced Calendar topics

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