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CALENDAR
Creating a team calendar
A team calendar enables everyone on a team to see the availability of team members and schedule meetings with team members. To use a team calendar, you create a mail file that is configured as a mail-in database.
Procedure
1. Create a mail-in database document in the Domino directory. If you do not have the required access, ask your administrator to complete this step for you.
a. Click Configuration -> Messaging -> Mail-In Databases and Resources.
b. Click Add Mail-In Database, fill out the document, and save it. The following fields are required:
Table 1. Fields in Mail-In Database document required for a team calendar
| Field | Description |
| Mail-in name | Notes name for the calendar, for example, Sales Team Calendar/Renovations. |
| Internet Address | An address for the calendar if it is to be used by team members outside of your company, for example, salescalendar@renovations.com. |
| Domain | Notes domain of the mail server that will act as the home server, for example,Renovations. |
| Server | Notes name of the mail server, for example,Mail2/Renovations. |
| File name | Database file name relative to the server data directory, for example,mail\salescalendar.nsf. |
2. Create the database on the mail server. Use themailx.ntf template.
3. Change the owner of the database:
a. Open the database.
b. Click More -> Preferences.
c. In the Mail tab, click Change.
d. At the warning prompt, click Yes.
e. Browse the directory and select the name you gave the mail-in database, for example,Sales Team Calendar/Renovations.
f. Click OK twice.
4. Optional: Set the database to open to the Calendar by default:
a. Click File -> Application -> Properties.
b. Click the launch tab (fifth tab).
c. In the Name field, select CalendarFS.
5. Give team members access to the calendar:
a. Click More -> Preferences.
b. Click Access and Delegation.
c. Give the desired access to team members individually or through a group.
6. Optional: Have team members complete the following steps to add the team calendar to their personal calendars so they can see both from one location:
a. Open the personal calendar.
b. In the bottom, left panel, select Show Calendars -> Add Calendar.
c. In the Add field, select Notes user's calendar.
d. In the User name field, type the name of the team calendar, for example,Sales Team Calendar/Renovations.
Parent topic: Advanced Calendar topics
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