OVERVIEW
In any application, you can search the current view for documents that contain text (a word or phrase) you specify. You can also search for documents using conditions and operators.
About this task
Searching a view works best when the application has a full-text index, which makes available advanced search features and faster search capability.
Parent topic: Using Domino Administrator Help
Decide which type of search syntax to use
By default Search employs a web-style syntax; that is, if you enter several words to search on, the documents returned in the result set will contain those words, but not necessarily in the order specified in the Search field. It is equivalent to using an AND operator between each word in the search query.
Web-style search syntax is different from Notes-style syntax, where multiple terms in a search query will find documents where those terms appear in the exact order entered in the Search field (as if they were enclosed in quotation marks).
If you prefer the web-style syntax for search queries, you need to do nothing since it is the default query type. If you prefer Notes-style syntax as the default you can either:
To change this preference, choose File -> Preferences -> User Preferences, click the Basics tab, then in the Additional Options list, select Use Notes (not web) query syntax in the view search bar.
/sales results
This query only returns documents with these terms in the order specified.
Use advanced search features
As long as the application to be searched has a full-text index, you can click the More twistie (or Advanced search from the Search scope drop-down menu) to refine your search using any or all of the following features:
You can also limit the number of search results by changing the maximum number, and determine how to sort search results.
Use Word Variants
Procedure
This option finds words with the base word + certain suffixes. For example, a search for "swim" will also find "swims," "swimming," "swimmer," and even "swimmed." It will not find the variation "swam, "however, because the base word has changed, or "swimmet," or "swimsed" because the suffixes are not acceptable with that word.
Fuzzy search
This option finds documents with content similar to your search.
Table 1. Sample queries
user has a requirement
Working with search results
Search displays a list of documents that match your query, along with a message in the Search bar that indicates how many matching documents were found (this information also appears in the status bar).
Matching text appears highlighted in the body of each document returned in the results. You can see the highlighted text when you open a document directly from the results list by double-clicking on it. To navigate through the matches in an open document, press CTRL+ (moves forward one match) or Ctrl- (moves backward one match) or scroll.
Note: Matching text only appears highlighted for matches found in the main body of a document. Matching text contained in one of the following areas is not highlighted:
Click More in the Search bar or Domain Search form and select or deselect the options to turn them on or off.
Searching within results
After the initial search completes, the Search in results option becomes enabled. Refine the search query as needed, then select the Search in results option to restrict the next search to the initial result set.
Changing the sort order for search results
You can change the sort order of search results by selecting one of the following options.
Table 2. Sort order options
Note: If you use this option when you search a categorized view such as the one in the Discussion application, the same matching document may be listed in the search results multiple times. This occurs for any matching document that contains multiple values in its category field -- the document is listed once for each assigned category. In the results count displayed in the status bar and the Search bar, Search counts such a document only once.
Note: When you search in the Calendar view, sort options are limited to keep current order (sortable) and show all documents (sortable).
Saving search results
You can save search results in any application to which you have access to create a folder.
1. Create a new folder in the application.
2. From the menu, click Edit -> Select All to select all of the results.
3. Drag the results to the folder.